1. Functions

The Department of Organization, Administration, and Legal Affairs is a specialized unit that provides assistance to the Board of Rectors regarding organizational work, inspection, legal affairs, and management. It is responsible for implementing and overseeing tasks in the following fields: Learning resources and publishing, Administration, Management, Infrastructure, and Information technology.

2. Responsibilities

Inspection and Legal Affairs

·                     Develop management documents related to inspection and legal affairs and establish a database for inspection and legal activities at the University of Law.

·                     Research, propose, and apply advanced methods to improve the efficiency of inspection and legal affairs upon approval by the Rector.

·                     Propose recruitment, utilization, management, training, and development plans for inspection and legal affairs staff.

·                     Conduct inspections within the University of Law regarding the implementation of state policies and laws, VNU regulations, and the University of Law regulations.

·                     Monitor, supervise, and guide the university's departments in complying with state and VNU regulations on inspection and handling complaints and denunciations.

·                     Prepare human resources and propose to the Rector the establishment of inspection teams to review, verify, and recommend solutions for issues under the Rector’s authority.

·                     Verify, examine, conclude, and recommend to the Rector regarding resolving complaints and denunciations under the Rector’s jurisdiction.

·                     Evaluate and propose the Rector suspend, amend, or annul inappropriate conclusions or decisions related to the University’s management and administration.

·                     Research and propose necessary amendments, supplements, or new regulations for the University’s management and administration.

·                     Serve as the main unit for receiving public grievances at the University of Law and coordinate with relevant departments in preparing materials and conditions for citizen reception.

·                     Coordinate with the Administration Section to monitor, check, and evaluate the implementation of plans and directives from the Board of Rector.

·                     Perform other duties as stipulated in the University’s regulations and as assigned by the Rector.

Administration, Documentation, and Archives

·                     Develop and implement regulations on administrative management, documentation, and archives. Oversee the digitalization of management and administration processes. Organize administrative training courses.

·                     Receive and submit documents from external agencies and individuals to the Board of Rectors.

·                     Send official documents from the University to relevant agencies, units, and individuals.

·                     Manage and enforce confidentiality regulations for classified documents.

·                     Ensure compliance with legal, formatting, and drafting standards for all official documents before issuance.

·                     Manage and use the University’s official seals (excluding those of affiliated organizations and centers) according to regulations.

·                     Authenticate documents and signatures as per regulations.

·                     Archive documents and files in accordance with document preservation regulations.

·                     Prepare and distribute the Board of Rectors’ weekly work schedule to relevant units.

·                     Issue introduction letters and travel permits for faculty and staff on official business. Confirm travel permits for visitors.

·                     Print official documents and materials for general administrative purposes.

·                     Develop and execute the University’s annual work plans and organize review and summary meetings.

·                     Plan and schedule weekly and monthly meetings for the Board of Rectors.

·                     Serve as the secretary for University meetings and draft official announcements.

·                     Monitor and ensure the implementation of work plans and directives from the Board of Rectors.

·                     Organize reception, hospitality, and event management for University meetings and official visits.

·                     Plan and coordinate University-wide celebrations and commemorative events.

·                     Manage condolence and congratulatory activities for individuals and organizations within and outside the University.

·                     Compile weekly, monthly, and annual reports; conduct statistical work as required.

Management and Infrastructure

·                     Develop annual plans and budget estimates for infrastructure development and equipment procurement.

·                     Oversee the execution of investment projects, renovations, and construction work.

·                     Manage meeting halls, guest rooms, and the University’s traditional hall.

·                     Oversee the use of office spaces, classrooms, public facilities, property, and equipment.

·                     Manage the University’s vehicles for official purposes.

·                     Oversee information, communication, and network systems.

·                     Develop security measures to ensure order and safety on campus.

·                     Handle fire prevention, disaster preparedness, and environmental protection plans.

·                     Ensure the provision of electricity, water, sanitation, and epidemic control.

·                     Plan and execute procurement, maintenance, and liquidation of furniture and equipment.

·                     Organize environmental sanitation efforts within the University.

·                     Manage contracts for renting lecture halls and facilities.

·                     Oversee hospitality and protocol arrangements for University events.

·                     Manage library resources and teaching equipment.

·                     Conduct annual and ad hoc administrative and infrastructure-related reports.

·                     Perform other administrative, Management, and Facilities tasks as required by the Rector.

Coordination with Other Units

·                     Collaborate with the Office of Academic and Scientific Management in developing human resource plans for training.

·                     Work with other units to implement international cooperation in training and research.

·                     Assist with administrative reforms and ISO implementation in University management.

·                     Support organizing University-wide activities.

·                     Coordinate with the Office of Academic and Scientific Management to allocate classrooms and develop timetables.

·                     Assist in planning and budgeting for facility upgrades and renovations.

·                     Cooperate in procurement, acceptance, and management of office equipment and infrastructure projects.

·                     Support the implementation of benefits for faculty, staff, and students.

·                     Monitor and evaluate the implementation of the University’s annual plans.

·                     Assist in implementing findings from inspections.

·                     Perform other tasks assigned by the Board of Rectors.

3. Department Members

4. Contact Information

·                     Personnel Organization Section: Room 305, E1 Building, 144 Xuan Thuy, Cau Giay, Hanoi | Phone: 024.37549177

·                     Inspection and Legal Affairs Section: Room 202, E1 Building, 144 Xuan Thuy, Cau Giay, Hanoi | Phone: 024.37549713